Ensuring OSHA ITA Compliance: Reporting Requirements for 2025
Ensuring compliance with Occupational Safety and Health Administration (OSHA) regulations is critical for maintaining a safe work environment and avoiding costly penalties. A key component of OSHA compliance involves accurately submitting your company’s injury and illness data via OSHA’s Injury Tracking Application (ITA). This system collects data on workplace incidents—including injuries, illnesses, and fatalities—to help OSHA analyze industry trends and enhance safety measures nationwide.
Who Needs to Submit Data?
Not every business is required to report injury and illness records to OSHA, but the following groups must submit annual data through the ITA:
- Establishments with 250 or More Employees: If your business is already required to maintain OSHA injury and illness records (Forms 300, 300A, and 301), you must also submit your annual data through the ITA.
- Establishments with 100 or More Employees in High-Risk Industries: If your business has 100 or more employees and operates in a high-hazard industry (as listed in Appendix B to Subpart E of 29 CFR Part 1904), you must electronically submit Forms 300, 300A, and 301 through the ITA.
- Establishments with 20-249 Employees in High-Risk Industries: Businesses operating in higher-risk sectors—such as construction, manufacturing, or healthcare—must report their data if they employ between 20 and 249 workers. OSHA maintains a comprehensive list of these industries.
- Special Circumstances: OSHA or the Bureau of Labor Statistics (BLS) may request data from any employer, regardless of size or industry, under specific circumstances.
Note: Certain industries with low injury rates may be exempt from submitting data. Exemptions are based on North American Industry Classification System (NAICS) codes. If you’re unsure whether your business is required to report, you should verify your NAICS code.
What Data Should Be Submitted?
The required submission varies based on establishment size and industry classification:
All covered employers must submit Form 300A—the Summary of Work-Related Injuries and Illnesses—through the ITA. This summary includes:
- The total number of work-related deaths, injuries, and illnesses.
- The total hours worked by all employees during the reporting period.
- The average number of employees at your establishment.
If your business has 100+ employees and is in a high-risk industry, you must also submit:
- Form 300 (Log of Work-Related Injuries and Illnesses).
- Form 301 (Injury and Illness Incident Report)
When is the Deadline?
The deadline for submitting OSHA Form 300A, Form 300, and Form 301 (if required) is March 2 each year. Employers must report the previous calendar year’s data by this date. For example, by March 2, 2025, businesses must submit their 2024 injury and illness data.
How to Submit Data
To remain compliant, follow these steps to submit your data via OSHA’s ITA portal:
- Create an Account: If you haven’t already, visit the OSHA ITA website and register an account. You’ll need your business details, including your Employer Identification Number (EIN) and contact information.
- Enter Establishment Information: Add details for each of your locations, including employee count, NAICS code, and contact information.
- Submit Required Forms:
- All covered employers must upload Form 300A.
- Establishments with 100+ employees in high-risk industries must upload Forms 300, 300A, and 301.
- The system allows for manual data entry or the upload of a CSV file.
- Review and Certify: A senior company official must certify that the data submitted is accurate and complete before finalizing the submission
Penalties for Non-Compliance
Failure to submit required injury and illness data by the March 2 deadline may result in OSHA fines of up to $16,550 per violation. To avoid these penalties, ensure that your records are accurate and submitted on time.
Data Security and Public Disclosure
OSHA has stated that ITA data is used solely for statistical research and safety improvement efforts. While some aggregate industry data is publicly available, personally identifiable information (PII) is not disclosed.
OSHA’s ITA reporting system plays a crucial role in fostering workplace safety and regulatory transparency. Understanding which forms must be submitted and ensuring compliance with reporting deadlines will help your company avoid penalties while contributing to industry-wide safety improvements.